Run Your Vacation Picks by Your Department's Rules
Fire-Bid turns your annual vacation picks into a fair, transparent bid, set up with your own shifts, rotation, seniority roster, and accrual table. People are told automatically when their turn comes up, and everything picked can be exported as a CSV whenever you need it.
Access code required. Request one from contact@fire-bid.com.
See how a bid runs further down this page.
Sample data. Not a real department's month.
Examples of What It Can Do for Your Department
None of this is a fixed template. Each of these follows the rules your department already works to.
Your Seniority Order
The bid runs down your own roster, one person at a time. It advances only when that person submits or passes, and each shift runs its own bid so nobody waits on another shift.
Your Accrual Table
Each request is measured against the ready starting balance an admin locked in. If it comes up short, Fire-Bid then checks day by day what will have accrued by the dates picked, using the accrual rates set up for your department.
Your Staffing Caps
Your department's daily limit is set up for you, and any single date can be overridden or blocked outright for training. Past the cap, further requests become standby in the order they arrived.
Nobody Has to Watch for Their Turn
People are emailed when the bid opens and when their turn comes up, and can turn on a browser push alert. Turns have no clock, so a notification is a heads-up, not a countdown. An administrator can advance the turn or correct who is up when a bid needs it, and every such action is logged.
Records You Can Take With You
Admins can download the picked days as a CSV whenever they need them. Plain, readable columns that open in any spreadsheet, yours to use however your department already works.
A Record of Every Decision
Every pick, pass, override, and pause is written down with who did it and when, so a question months later has an answer instead of an argument.
How a Bid Runs
Balances Entered and Locked In
Before the bid opens, an admin enters each person's balance and marks it ready. It is locked in at that point, so every request is measured against the same starting number.
The Bid Opens Per Shift
Each shift's bid runs independently in seniority order, so every shift can be picking at once without waiting on the others.
Firefighters Pick in Turn
The current bidder picks their days or passes. There's no clock. The list only advances when they do one or the other.
Results and Standby Placements Are Recorded
Every approved day, every standby placement, and every admin override is written to a permanent audit log.
Who Uses It
Firefighters
Pick your vacation days in your seniority position, from your phone or a computer.
Admins and Chiefs
Configure shifts, rosters, and accrual rates for your department, then run the bid: mark balances ready, watch staffing levels, and keep a complete record of every decision.
See It With Your Own Roster
Talk to us about running your department's vacation picks on Fire-Bid.
Talk to usOr email contact@fire-bid.com.
Already using Fire-Bid? A record that looks wrong (seniority, a balance, a shift, a vacation day) goes to your department administrator, who can correct it and whose correction is logged. A problem with the software goes to us: sign in and use “Report an issue” so we get the details with it, or email the address above if you cannot sign in.